Managing Your Availability Schedule

Set up and manage your weekly availability schedule, buffer times, and booking rules to control when customers can book sessions.

Accessing Availability Settings

1. Navigate to Dashboard → Settings → Availability
2. View your current weekly schedule
3. Add, edit, or remove availability slots
4. Save changes to update your booking calendar

Setting Weekly Availability

Adding Time Slots

For each day of the week:

1. Click “Add Slot” for the desired day
2. Set the start time (e.g., 9:00 AM)
3. Set the end time (e.g., 5:00 PM)
4. Click “Save”

You can add multiple slots per day. For example:

• Morning: 9:00 AM – 12:00 PM
• Afternoon: 2:00 PM – 5:00 PM

Removing Time Slots

To delete a time slot:

1. Find the slot in your schedule
2. Click the delete/trash icon
3. Confirm deletion
4. Booking Rules

Session Duration

Set the default length of booking sessions:

• 15 minutes – Quick consultations
• 30 minutes – Standard sessions (recommended)
• 45 minutes – Extended discussions
• 60 minutes – In-depth consultations

Advance Notice

Set minimum advance notice required for bookings:

• 15 minutes – For same-day flexibility
• 1 hour – Standard same-day bookings
• 4 hours – Same business day bookings
• 24 hours – Next-day bookings
• 48+ hours – Advanced planning

Advance Booking Window

Control how far in advance customers can book:

• 7 days – Limited visibility
• 14 days – Two-week window
• 30 days – One month ahead (recommended)
• 60-90 days – Extended planning

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Time Zone Handling

The system automatically handles time zones:

• Set your availability in your local time zone
• Customers see slots in their time zone
• All bookings display correctly in both time zones
• No manual conversion needed

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Best Practices

• Be Consistent – Keep a regular schedule when possible
• Don’t Overbook – Leave adequate buffer time
• Consider Peak Times – Make yourself available during high-demand periods
• Block Personal Time – Don’t forget to schedule breaks and lunch
• Update Regularly – Adjust for holidays, vacations, and special events
• Start Conservative – You can always add more availability later

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Temporary Schedule Changes

For one-time changes (holidays, appointments, etc.):

1. Manually cancel or block specific time slots
2. Use the calendar view to see upcoming bookings
3. Adjust your recurring schedule temporarily
4. Remember to restore your normal schedule afterward